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Supervising Senior Financial Analyst

The Supervising Senior Financial Analyst is a key player in the Internet Archive's finance department maintaining confidentiality and security of the Internet Archive's financial activities and records.

Supervise an accounting specialist and oversee Accounts Payable/payment processing, providing guidance and improving processes:

  • Review/Reconcile outgoing bank accounts and payroll expenses
  • Review of petty cash and personnel reimbursements for expenses.

Accounts Receivable

  • Coordinates with Scanning Center Managers and Web Archivists, prepares customer and partner invoices
  • Records electronic donations and payments (Wires and ACH payments received)

Review and analyze Archive expenditures

  • Prepares monthly analysis of credit cards
  • Assists with Archive cash planning needs

Financial Controls and Compliance:

  • Owns and/or assists in the monitoring of financial controls and compliance:
    • Bank accounts
    • Petty cash accounts
    • Credit card statements
  • Reviews A/P and A/R activities, looking for discrepancy and ensuring they are resolved.

Other Responsibilities:

  • Continuous process improvement of the Archive’s financial and business processes
  • Assists in the selection, review and adoption of cloud accounting and ERP systems
  • Provides ongoing support and participation of audits and tax filings
  • General support of the Finance and Administration teams.
  • Adhoc projects as assigned by the Director of Finance or Assistant Director of Finance.
  • Provides leadership when representing Finance Dept 


  • Thorough/In-depth knowledge/understanding of Quickbooks Premier or Enterprise
  • Excellent communication and problem-solving skills, along with a process driven thought process.
  • Flexibility and diplomacy in handling sensitive information and working with Archive staff.
  • The employee will view, have access to and work with sensitive and confidential data. The employee in this position must adhere to strict confidentiality policies and procedures.
  • Highly organized and ability to juggle the needs of several corporate entities.
  • Self-starter and motivated team player, with a sense of humor.
  • Nonprofit experience preferred but not required.
  • Internet Archive is an Equal Opportunity Employer M/F/D/V/L/G/B/T and will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Ordinance.

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